A board of directors is a fantastic way to make sure that your business is managed well and decisions made in a fair and open manner. But for the board to be effective, it’s essential that all members are engaged and present at every meeting. Infrequent attendance at meetings can lead to a decline in productivity and a decline in effective leadership. Here are some suggestions to enhance your board meetings.
Plan ahead: Make sure that all board members receive relevant documents such as financial statements and background documents prior to the meeting so they are prepared with thoughtful questions. In addition, sending the information ahead of time gives board members a chance to check their schedules and make sure they’re free to attend.
Start promptly: Begin your meeting by making a brief call to order and confirmation of quorum. This will show that the board respects the time of everyone.
Create a clear process for making decisions: Having a clear and concise decision-making procedure helps keep the discussion focused and prevents tangents that can distract or disrupt the meeting.
Encourage active participation: Creating a space where all members feel comfortable sharing their ideas and opinions isn’t easy. Chairpersons can play an important role in encouraging participation by soliciting input from both sides, and facilitating an open and balanced discussion. They can also set the ground guidelines for discussion to encourage concise remarks and equal time for everyone.
https://boardroomsite.com/commonly-asked-questions-about-board-meetings