Board Meeting Online is a way for a group participants to meet without having to change other meetings or travel for long distances. It is utilized by a business, nonprofit or other group to discuss the vision and goals of the business, as well as to establish policies to aid in achieving these goals. The process is carried out by using video conference software and a video conference system. The software allows you to document and track board decisions online.
While the convenience of a remotely board meeting with a facilitator is appealing, it may lead to less effective discussions and more paperwork. However, following some simple guidelines for conducting the virtual board meeting will ensure that it’s as efficient as is possible. This means that you must ensure that the meeting participants have a strong Internet connection, as well as adequate lighting in the space where they will be participating in the meeting, and that their phones are in vibrate mode (ringtones can disrupt the meeting). Another tip is to ensure that all attendees can view each others clearly, and that the software program permits the use of charts, graphs slides, and other ways of presenting data that help keep the crowd fully engaged. Lastly, it is recommended to limit the duration of each meeting to a minimum of one hour because fatigue could cause attendees to lose focus and become disengaged. It is also a good idea to include a few breaks into the meeting schedule so that attendees can take a break and replenish their energy levels.