Document sharing software enables users to access the same file at the same time and work on it together. This prevents miscommunication and reduces turnaround times for projects.
Online document sharing is simpler to manage than sending emails with attachments and can be completed on any device with an internet connection. It also cuts down on the space needed to keep hard copies and removes limits on file size.
There are a variety of ways to share files, including using FTP and SFTP, cloud storage solutions like Box, and P2P networks The best document sharing tools have centralized management interfaces, security features for encryption and data-in-transit security and real-time synchronization.
Project managers should also be looking for features such as version and history controls and collaboration detection to make it easy to keep track of changes and ensure that everyone is working on the latest draft. It is also easy for teams to share documents when they are able to comment and assign tasks.
ClickUp is a complete project management tool with document sharing capabilities. Its permissions are granular, allowing users to choose who is able to view edit, delete, or view files. You can also see who is currently editing the document in real-time. Its file syncing feature keeps the most recent version of files available on every device, while its collaboration detection he has a good point lets users know when others are viewing, comment or edit. The program comes with a massive collection of wikis, spreadsheets and notes to assist teams in staying on track.