Remote board meetings are virtual versions, or virtual face-toface board meetings, where you are able to meet other attendees via an easy-to use, secure online platform. Rather than spending time and money on travel expenses, your team can join the meeting from the comfort of their own office or at home.
The first step in a successful remote meeting is to choose the best video software for conferencing. It must be safe, easy to use and offer a wide range of useful tools. Once you’ve picked the right one, you should conduct a test run prior to the meeting to ensure all participants www.boardgreenroom.com/best-video-conferencing-software/ are familiar with the program and can begin quickly.
You should also read the rules and regulations in your state regarding remote meetings. There may be legal restrictions, so consult your board administrator or lawyer before scheduling the meeting.
Another piece of etiquette in virtual meetings worth implementing is to turn off your microphone when you’re not speaking so that other participants can listen to the conversation more clearly. This helps keep the meeting on track by avoiding unnecessary interruptions, which can cause frustration for everyone involved.
Lastly, it’s important to set precise goals and deadlines for the meeting prior to when you start. It will help you keep the meeting on track and complete everything on your agenda. This will also help you keep your remote board members active and focused throughout the meeting.